# What is Microsoft SharePoint Syntex? What Is SharePoint Syntex? Syntex teaches SharePoint to read, understand, and organize your documents - automatically. SharePoint Syntex is Microsoft’s AI-powered content understanding engine built directly into SharePoint Online. Instead of treating documents as “just files,” Syntex enables SharePoint to **recognize what a document is, extract meaningful information from it, and apply structure, metadata, and governance automatically**—at scale. At its core, Syntex transforms unstructured content—like contracts, NDAs, invoices, and forms—into **structured, searchable, and governed information** without requiring users to manually tag or classify documents. ## How SharePoint Syntex Works (Plain English Version) Think of SharePoint Syntex as a **set of AI models that live inside SharePoint document libraries**. Instead of users deciding how documents should be organized _after_ they’re uploaded, Syntex allows SharePoint to do that work **as the document arrives**. Here’s the high-level flow: ### 1. Documents Land in SharePoint Users upload documents as they normally would—email attachments, Word files, PDFs, scanned images, or generated documents. Nothing changes in the user experience. ### 2. Syntex “Reads” the Document Once the document is in a library, Syntex uses AI-based **document understanding and form processing models** to analyze the content. It looks for patterns, structure, keywords, phrases, and layout—not just filenames. [[](https://learn.microsoft.com/en-us/office365/servicedescriptions/sharepoint-syntex-service-description/sharepoint-syntex-features)[Click Here to Link to Microsoft]](https://learn.microsoft.com/en-us/office365/servicedescriptions/sharepoint-syntex-service-description/sharepoint-syntex-features) Examples: - Is this a contract, invoice, or statement of work? - Where is the customer name? - What is the effective date or expiration date? - Is this a renewal, amendment, or original agreement? ### 3. Metadata Is Extracted Automatically Based on what it finds, Syntex **extracts key values** and fills SharePoint metadata columns automatically—no manual tagging required. This metadata becomes the backbone for: - Search and filtering - Views and dashboards - Retention and compliance - Automation and reporting ### 4. SharePoint Acts on the Information Once the document is understood, SharePoint can **do something intelligent with it**: - Apply retention or record labels - Trigger Power Automate workflows - Route documents for review or approval - Enforce governance and compliance policies Syntex doesn’t just classify content—it **activates it**. ## Machine Teaching One of the most powerful aspects of Syntex is that it uses **machine teaching**, not traditional coding. Subject matter experts (legal, finance, operations) can: - Provide sample documents - Highlight key fields - Define what “good” looks like From there, Syntex learns how to recognize and process similar documents across the organization—without writing code or managing models externally ## Why SharePoint Syntex Matters From a Moonlight 365 perspective, Syntex is the **intelligence layer** that makes modern document and contract management possible. It enables organizations to: - Reduce manual data entry and filing - Improve accuracy and consistency - Find documents faster using real business context - Apply governance automatically instead of relying on user behavior - Scale document management without scaling headcount In short: **Syntex turns SharePoint from a storage system into a knowledge system.** ## How Moonlight 365 Extends Syntex SharePoint Syntex is powerful on its own—but its real value is unlocked when paired with Moonlight 365 tools: - [**Creator**](https://docs.moonlight365.com/Moonlight_365_Creator_Information_Sheet.pdf) generates documents that Syntex can immediately understand - [**Navigator**](https://docs.moonlight365.com/Moonlight_365_Content_Navigator_Information_Sheet.pdf) surfaces Syntex metadata in intuitive, business-friendly ways - [**Filer**](https://docs.moonlight365.com/Moonlight_365_Filer_Information_Sheet.pdf) ensures documents land in the right place with the right context - **CleanUp** leverages Syntex metadata to govern, archive, or remediate content over time Syntex provides the intelligence. Moonlight 365 provides the **experience, automation, and business outcomes**. [Download PDF](https://docs.moonlight365.com/Microsoft_SharePoint_Syntex_Explanation.pdf)